If the IMA has offered to pay any of your expenses you will
receive a
reimbursement form in your registration packet. Please submit
your
expense reimbursement form to the Accounting office. Please let
our
accounting staff know if you will be traveling away from the
IMA during
your visit or if you will be leaving early, so that we can
adjust your
reimbursement and make payment in a timely manner.
It will take approximately 3-4 weeks for you to
receive the expense reimbursement. **
Local Expenses
Short Term Visitors (less than 30
days)
If the IMA has offered to pay your local expenses, our housing
coordinator will work with you to secure accommodations. In
addition to your housing, you will be reimbursed $40.00 per day
for meals and miscellaneous expenses.
If you prefer to make your own housing arrangements, the IMA
will reimburse you at a rate of $50.00 per day for meals and
miscellaneous expenses. Your reimbursement can be increased up
to a maximum of $75 per day for all expenses if you provide
receipts for your lodging.
Long Term Visitors (more than 30
days)
Our housing coordinator will assist you in securing housing for
your
stay. Visitors for one month or more will be reimbursed up to
the amount
agreed upon in your invitation letter toward local living
expenses such
as housing (lodging receipts for a minimum amount are
required), meals
and taxi. If you stay less than 30 days, the amount reimbursed
to you
will be prorated to the number of days you will be in residence
at the IMA.
If you will be away from the IMA for more than two days during
your visit, please send e-mail to this helps
us to direct phone calls, take care of mail that may
accumulate, etc.
Travel Expenses
Air Travel from the United
States
If the IMA has offered to pay your domestic airfare, we will
reimburse the market value of the lowest cost regular round
trip airfare at the time of your visit. This airfare will often
require up to 21 days advance booking. If you purchase a higher
priced ticket, the IMA will partially reimburse the cost, up to
the lowest cost regular fare. Reasonable ground transportation
costs are also reimbursable (receipts are required for all
fares above $24). Fees charged by airlines for aisle seats are
not reimbursable. IMA Visitors should choose seats that are not
assessed extra fees.
International Air Travel (including
Canada)
Effective immediately, Canada is now considered as an
international travel. If the IMA has offered to reimburse part
of the cost of your international airfare; the IMA's funding
sources require that you purchase your ticket on a U.S.-flag
air carrier. If the U.S.-flag air carrier does not serve an
origin or interchange point, a foreign-flag carrier shall be
used to the nearest interchange point on a usually traveled
route to connect with a U.S.-flag air carrier. Tickets (or
documentation for electronic tickets) must identify the U.S.
flag air carrier's designator code and flight number." Your
travel agent may, with the best of intentions, attempt to
persuade you that because the flight is code-shared it doesn't
matter which company you buy the ticket from: for example, KLM
or British Airways or Air France, especially because these are
generally less expensive. However, it does matter to the IMA.
If you buy a ticket from KLM, for example, the flight numbers
will be preceded by the code "KL" and we cannot reimburse this.
The flight numbers must have the code from the U.S. airline
(e.g., "NW" for Northwest, "UA" for United Airlines, "DL" for
Delta, "TW" for TWA, etc.). Then it does not matter to whom the
actual air carrier belongs. This restriction is needed to
comply with applicable
U.S. government regulations. Fees
charged by airlines for aisle seats are not reimbursable. IMA
Visitors should choose seats that are not assessed extra fees.
Automobile Travel/Mileage
Reimbursement
If you chose to drive to the IMA, we will reimburse 50.5 cents
per mile
(effective January 1, 2008) and local parking costs up to the
amount of
the lowest cost airfare. Mileage can be shown by conducting an
Internet
map search and printing the results. It is also helpful to do a
search
for the lowest cost airfare, for the dates of your visit, for
comparison. Please keep receipts for parking reimbursement.
Other Information
The IMA will reimburse your taxi to and from Mpls/St. Paul
Airport (MSP), but we do not reimburse for rental vehicles.
The IMA and the University of Minnesota encourages everyone
to use a personal phone card, call collect or charge the call
to your home phone number for "personal" phone calls.
The IMA is not able to accept payment by credit card for
workshop dinners or any other purpose.
Banking
Check Cashing:University of
Minnesota checks can be cashed at
The Bursar's Office in Williamson Hall, on lower level,
from 8:00 a.m. to 3:30 p.m. Monday - Friday at a cost of 50
cents.
Any Wells Fargo (see phone book for locations)
Banks:Several are located nearby
if you wish to set up an account or transact other business
TCF
Radisson Metrodome: 615 Washington Avenue. Phone:
612-331-3639.
Dinky Dome: 1501 University Avenue SE. Phone: 612-823-2265
US Bank
Branches in Coffman Memorial Union and in Dinkytown at 401 14th
Avenue SE
Phone: 612-US BANKS.
International Banking
Check Cashing
(Please bring your passport) The Bursar's Office in
Williamson Hall, on lower level, from 8:00 a.m. to 3:30 p.m.
Monday - Friday at a cost of 50 cents.
Bank Accounts
TCF
Radisson Metrodome: 615 Washington Avenue. Phone:
612-331-3639.
Dinky Dome: 1501 University Avenue SE. Phone: 612-823-2265
US Bank
Branches in Coffman Memorial Union and in Dinkytown at 401,
14th Avenue SE
Phone: 612-US BANKS.
