Domestic Air Travel Requirements

If the IMA has offered to reimburse your travel originating from within the United States:

  • Airfare will be reimbursed up to the market value of the lowest cost regular round trip airfare up to the limit specified in your invitation, whichever is lower.
    • Eligible higher priced tickets will be reimbursed up to the lowest cost regular fare or up to the allowed amount in the invitation.
    • Securing a ticket that qualifies as "lowest cost" usually requires booking well in advance of your visit and considering flights with short lay-overs, etc.
    • The IMA can not reimburse business class or first class tickets without sufficient proof of medical necessity.

  • A receipt showing proof of payment is required.
    • Print a receipt at the time you complete your payment if booking online. Itineraries and boarding passes are not sufficient for reimbursement purposes.

  • Fees for additional services such as insurance, seat upgrades, and inflight entertainment are not reimbursable.

  • Travel agent and baggage fees are reimbursable as part of your total travel expenses subject to your offer limit.

  • Ground transportation will only be reimbursed for travel to/from the airport.

  • Participants are expected to be present for the duration of the IMA event with ½ program attendance as a minimum for airfare reimbursement.
    • ½ of the event means participation in 2.5 days of a 5-day workshop or 1.5 days of a 3-day workshop and excludes travel.
    • This reflects the IMA's commitment to our funding agencies and to highly interactive programs.

  • A complete expense reimbursement form is required.
    • The form can be accessed through your MyIMA prior to your arrival at the IMA.
    • The form should be submitted as soon as possible and will not be accepted more than 6 months after your departure.
    • Forms must be uploaded through your MyIMA.
    • Reimbursement requests must be submitted to the IMA within 60 days of the conclusion of travel.