Workshop Visitor
If the IMA has offered to pay your local expenses:
- The IMA housing coordinator will secure accommodations for your visit.
- In most cases, the IMA will pay the hotel directly and automatically make these arrangements once you confirm your participation.
- If you prefer to make your own housing arrangements and are declining offered IMA lodging reimbursement, the IMA will reimburse you at a rate of $50.00 per day total for meals and miscellaneous expenses.
- $40.00 per day for meals and miscellaneous expenses is allowed unless otherwise stated.
- This is in addition to housing.
- No receipts are required to claim offered per diem.
- A complete expense reimbursement form is required.
- The form can be accessed through your MyIMA prior to your arrival at the IMA
- The form should be submitted as soon as possible and will not be accepted more than 6 months after your departure
- Forms must be uploaded through your MyIMA.
- Reimbursement requests must be submitted to the IMA within 60 days of the conclusion of travel.
Long-Term Visitor
If your visit award includes funding of a monthly allowance for your local expenses:
- Reimbursement will be allocated up to the amount agreed upon in your invitation letter toward housing and meals.
- Housing receipts are required.
- No receipts are required to claim per diem.
- Monthly allowances are reimbursed based on a 30 day cycle.
- If your stay includes a portion of a cycle, your monthly allowance will be prorated.
- If your stay includes a portion of a cycle, your monthly allowance will be prorated.
- Per diem will be prorated if you are away from the IMA for more than two days of your IMA visit.
- You are required to inform visit visit staff if you will be away during your visit.
- You are required to inform visit visit staff if you will be away during your visit.
- If you stay less than one month, the amount reimbursed will be prorated to the number of days you will be in residence at the IMA.
- A complete expense reimbursement form is required.